As Amended: March 05, 2007

BY-LAWS OF THE ROWAN UNIVERSITY NU THETA CHAPTER

OF THE ALPHA PHI OMEGA FRATERNITY

ARTICLE I:  NAME

The name of this chapter shall be the Nu Theta Chapter of the Alpha Phi Omega Fraternity.

ARTICLE II:  PURPOSE

The purpose of this Fraternity shall be to assemble college students in a National Service Fraternity in the fellowship of principles derived from the Scout Oath and Law of the Boy Scouts of America; to develop Leadership, to promote Friendship, and to provide Service to humanity; and to further the freedom that is our national, educational, and intellectual heritage.

ARTICLE III: MEMBERSHIP

Section 1 Active Membership:

An active member shall be defined as a member who has been initiated as a brother, is duly enrolled as a matriculated student in good standing at Rowan University, and who fulfills all financial obligations and chapter requirements.  An active member must meet the service, brother building, fellowship, and committee requirements set forth in the Standing Rules.  An active member shall have full voting, chapter, brother building, and fellowship privileges.

Section 2 Associate Membership:

An associate member shall be defined as an active member who finds it necessary to cease full involvement in chapter affairs because of other commitments of time and effort.  This membership status shall be in effect for that entire semester.  Members must provide written notification to the Vice President of Membership and the President of their desire to become an associate member by the third chapter meeting of the semester.  An associate member will have full chapter, brother building, and fellowship privileges, but no voting rights.  An associate member must perform at least ten (10) service hours, attend two (2) brother buildings each semester (only one of which can be a ritual), attend at least one chapter meeting a month, attend at least half the planned rush events, and attend three (3) fellowship events.  Financial obligations to the chapter are to remain in full.  Associate members may, with the approval of the Executive Board Committee, hold an appointed position, but may not hold an elected office.  An associate member will automatically become active again at the first meeting of the following semester.

Section 3 Leave of Absence:

Leave of Absence shall be defined as a membership status where a Member, due to special circumstances, must cease full involvement in chapter affairs because of other commitments of time and effort.  Members must alert the Vice President of Membership and the President of their change in status by the third meeting of the semester.  A leave of absence member shall have no voting or chapter privileges, but will have service, brother building, and fellowship privileges.  Leave of Absence status can only be granted in full semester intervals.  A leave of absence member will have no financial obligations during the term of their absence.  A leave of absence member will automatically become active again at the first meeting of the semester indicated at the time the status was granted.

Section 4 Inactive Membership:

An inactive member shall be defined as a member who fails to meet the requirements listed in Article III Sections 1 & 2, and/or Article V Section 3.  An inactive member shall have no voting, chapter, or brother building privileges.  See Article III Section 11 for fellowship privileges.  An inactive member will not be reimbursed for any funds paid to the chapter and national.  An inactive member requesting active membership may do so by petitioning, in writing, the chapter through the Vice President of Membership and the President.  The deadline for petitions is up to the discretion of the Vice President of Membership but no later than the third chapter meeting of the semester.  Active membership shall be granted by a two-thirds (2/3) vote of approval from the members present at the voting meeting. 

Section 5 New Member Membership:

A new member shall have those privileges defined by the Pledge Master, Vice President of Membership and the Executive Board Committee.  A new member shall have no voting rights.  The requirements of a new member are described in further detail in Article IV.

Section 6 Neophyte Membership:

A neophyte member shall be defined as an active member who has been active less than one (1) semester, and shall have those privileges as defined in Article III Section I (Active Membership).  The only exclusion from full active membership privileges is in regards to the positions able to be held.  This exclusion is described in further detail in Article VIII Sections 1 and 2.

Section 7 Alumni Membership:

An alumni member shall be anyone who has ever held active, advisory, or honorary membership status and who is no longer affiliated with the chapter or the university in an official capacity.  An alumni member shall have all privileges with the exception of voting rights.

Section 8 Honorary Membership:

Honorary Membership may be granted by the chapter, in accordance with the requirements of the National Fraternity, with a three-quarters (3/4) vote of approval of the chapter.  Honorary membership is further defined by the National bylaws.

Section 9 Advisory Membership

Advisory Membership may be conferred upon persons approved by the Chapter to serve on the Advisory Committee, who shall have all rights and privileges of Active Membership except those of voting, directing the supervision of new members, and directing the establishment of New Member or Active Membership programs and policies.  Advisory Committee Members can hold the position of the Chair of the Advisory Committee, and/or an appointed position (upon two-thirds (2/3) of the voting members present).  Such Membership may not be conferred upon undergraduate students.

Section 10 Records:

A permanent record of all chapter members and their current mailing addresses shall be kept in the chapter archives.  It is the responsibility of the Vice President of Membership to assemble these documents and then provide a copy to the Historian for keeping.

Section 11 Fellowship:

Each active member shall be required to meet the minimum of five (5) fellowship events.  All associate members shall be required to meet the minimum of three (3) fellowship events.  It is the responsibility of the Vice President of Fellowship to plan a minimum of twelve (12) events of fellowship each semester.  It is up to the discretion of the Vice President of Fellowship to determine the minimum amount of time in attendance at a specific event in order for the event to be counted towards the fellowship event requirement.  The time requirement shall be set and disclosed by the Vice President of Fellowship at the announcement of said event.  Those members whose status is inactive due to financial reasons as outlined in Article V Section 3 are permitted to attend the Date Party/Formal for an additional $10 fee. 

Section 12 Service:

Each member must attend at least one project in each of the four (4) areas of service per semester (campus, community, chapter, and national.)  Each active member must complete a minimum of twenty (20) hours of service each semester.  Each associate member must complete a minimum of ten (10) hours of service each semester.  Any service hours completed by a member after Dec. 23 will go towards their Spring semester service hours.  Any service hours completed after graduation will go towards their fall semester service hours.  The chapter is required to complete one (1) group service project per semester.  Eighty percent (80%) of members must attend in order for the project to be considered a “group service project”. It is up to the discretion of the Vice President of Service to determine the minimum amount of time in attendance at a specific event in order for the event to be counted towards the Service event requirement.

ARTICLE IV:  PLEDGING

Section 1 Eligibility:

Because all people have the potential to be of service and to be leaders and friends, pledging is open to all students provided they receive a bid (See Article IV Section 2).  Active membership shall be granted only within the context of the National Bylaws, the Standard Chapter Articles of Association, and the rules and regulations of Rowan University.

Section 2 Bids:

A bid shall be defined as a formal written invitation to join Alpha Phi Omega on the Rowan University campus.  A bid shall be presented to anyone interested in joining Alpha Phi Omega who has received the affirmative vote of three quarters (3/4) of the voting members of the chapter.  Absentee ballots are accepted.

Section 3 Purpose of the New Member Program:

The purpose of the new member program is to make it possible for new members to acquire the knowledge and skills necessary to function as an effective active member of the National Service Fraternity.  Therefore, the ultimate aim of every pledging period is to teach the worth of human dignity, promote academic scholarship, instill a commitment to continuing service, provide opportunities to participate in leadership development experiences, and cultivate friendship among and with the active, associate, leave of absence, honorary, inactive, alumni, and advisory members.  New Member programs will also ensure that all new members become thoroughly familiar with the principles, ideals and heritage of Alpha Phi Omega.

Section 4 Statement of Rights:

All pledging activities will have an articulable and reasonable positive benefit, be consistent with principles and spirit of Alpha Phi Omega, and involve no risk of humiliation or injury to any person.  Hazing will not be tolerated in our chapter.  Those preparing for active membership are representatives of Alpha Phi Omega.  All new members shall be treated with the same degree of respect as all members and shall participate in only those activities that are consistent with the membership policies of Alpha Phi Omega.

Section 5 Requirements:

A new member must fulfill the requirements of the most recent version of the new member program.  If the requirements are not fulfilled by the end of the new member program, the new members will not be granted membership, except in extenuating circumstances.  The existing new member program should be set and given to the president a week before the first chapter meeting. Changes to the new member program will be proposed by the Pledge Master, Vice President of Membership and the Pledge Trainer, and must be approved by two-thirds (2/3) of the voting members present at the meeting.  Changes to the new member program may be proposed as needed at the Bylaw meetings held at least twice a semester.  If the changes are proposed and approved during the current pledging period, the changes will be put into effect the next semester.  All new members will be required to complete a six week program as required by Rowan University.

 Section 6 "Bigs" & "Littles":

Every new member (the "little") will be paired with a member (the "big") who will serve as a mentor to the new member.  Each big and little must sign a contract agreeing to uphold his/her responsibilities in the big-little pairing.  The big-little pairings will be determined by the Pledge Master, Pledge Trainer, Vice President of Membership and President.  The specific requirements of the big-little relationship must be outlined in the new member program.

Section 7 Nicknames

Nicknames for the new members will be determined by the Pledge Master, Pledge Trainer, and their bigs.  Nicknames will be assigned no later than the Brotherhood Initiation.

ARTICLE V:  FINANCES

Section 1 National Fees:

The treasurer will be responsible for collecting and remitting all required fees to the National Fraternity on a timely basis.

Section 2 Budget:

·        The Executive Board Committee of the current semester shall be responsible for creating a budget for the next academic semester.

·        Executive Board Committee members, with the aid of their committee, shall prepare a budget to be used in conjunction of their duties.

·        The Treasurer shall be responsible for combining the budgets of each Executive Board Committee member to create a single chapter budget proposal.

·        The Budget shall be proposed to the Chapter for approval by simple majority no later than then second meeting of the semester.

Section 3 Chapter Dues:

·   The Treasurer, along with his/her committee shall be responsible for collecting dues from each member on time.

·   The Treasurer, along with his/her committee shall be responsible for instating the due date or an installment plan for dues of the chapter.

· If a member requires an individual payment plan, it is his/her responsibility to approach the Treasurer.  The Treasurer will decide if one is merited and how it will be carried out. 

·      Members have a grace period of 1 week (after the original due date) to pay dues or will be considered inactive, thereby losing those privileges outlined in Article III Section 10.

ARTICLE VI:  CHAPTER/BROTHERHOOD MEETINGS

Section 1 Chapter Meetings:

a)      Chapter/Brotherhood meetings pertain to monthly chapter meetings, brother buildings and service requirements.  There shall be at least three (3) general meetings of the chapter every month, as permitted by the college calendar.  These meetings are mandatory.  Absentee forms are due a week after the date missed or a fine will be issued.  Attendance policies and sanctions are outlined in the Nu Theta grievance chart (See Appendix 1).

b)      Each elected position must submit an agenda for the chapter meeting to the President at a sufficient time which will be determined at the discretion of the President. Should they fail to do so, they will not be permitted to present their report at the meeting without express permission from the President.

c)      There shall be two (2) brother buildings each month (six (6) – eight (8) each semester), four (4) of which are mandatory for active members.  Only one of the mandatory brother buildings can be rituals.  Absentee forms are due a week after the date missed or a fine will be issued.  Attendance policies and sanctions are outlined in the Nu Theta grievance chart (See Appendix 1).

d)      Each active member must complete a minimum of twenty (20) service hours (consisting of service to the chapter, community, college, and nation).  Each associate member must complete a minimum of ten (10) service hours.  Absentee forms are due a week after the date missed or a fine will be issued.  Attendance policies and sanctions are outlined in the Nu Theta grievance chart (See Appendix 1).

e)      The Vice President of Fellowship shall plan a minimum of twelve (12) fellowship events per semester.  Fellowships are mandatory as outlined in Article III Section 11.  Absentee forms are due a week after the date missed or a fine will be issued. 

f)        Mandatory Chapter Bylaw meetings will be held at least twice a semester for any amendments.  Absentee forms are due a week after the date missed or a fine will be issued.  Amendments to the new member program may be considered at these meetings.  Bylaws may be amended as necessary throughout the semester.  All amendments to the bylaws must be submitted in writing to the chapter at least 7 days prior to any Bylaw meeting.  Any changes to the bylaws voted on before the 7^th week of the semester will go into effect that semester and any changes that are voted on after the 7^th week of the semester will go into effect the following semester.  Attendance policies and sanctions are outlined in the Nu Theta grievance chart (See Appendix 1).

g)      Committee meetings must be held by each committee a minimum of twice a month.  Absentee forms are due a week after the date missed or a fine will be issued.  Attendance policies and sanctions are outline in the Nu Theta grievance chart (See Appendix 1).

h)      Planning sessions for Executive Board Committee members and Committee heads will be held once a month if deemed necessary.

Section 2 Quorum:

The quorum at all meetings of the chapter shall be two thirds (2/3) of the voting members of the chapter.

Section 3 Rules of Order:

All meetings shall be run according to the latest edition of Robert’s Rules of Order or an alternative approved by the chapter, with two thirds (2/3) approval of voting members present.

Section 4 Meeting Chair

The chair of the meetings shall be the President.  The Sergeant at Arms shall perform all Presidential functions in the temporary absence of the President.

ARTICLE VII: ELECTIONS

Section 1 Nominations:

A member must hold active, associate, or leave of absence (where the term of absence ends that semester) status in order to be eligible for nomination.  A member is ineligible for nomination to a certain office if they have held that office for three (3) consecutive semesters.  Nominations may be accepted by the person nominated or by a member specifically authorized to accept the nomination on the nominee's behalf.  Nominations will remain open until immediately prior to the vote for that position.  The election meeting is held the meeting before the last meeting of the semester.  Nominations shall open three (3) weeks prior to elections.

Section 2 Nominee Responsibilities:

Each member that is nominated for an elected position is responsible for “shadowing” the member currently holding that position.  “Shadowing” will be defined as observing and aiding the current member holding the position for which he/she was nominated, beginning from the time of nominations to the time of elections.  Shadowing is mandatory.  Should the current elected position holder be unavailable, the interested party must contact the governing committee for appropriate action.  The repercussion for not shadowing is loss of eligibility for holding that position.

Section 3 Election Meetings:

Elections for the members of the Executive Board Committee shall be held every semester.  The election meeting is held the meeting before the last meeting of the semester.  Elections for voting delegates shall take place at least five (5) chapter meetings prior to each National and Regional Conference or Convention.  Elections for voting delegates shall take place at least two (2) weeks prior to each Sectional Conference.

Section 4 Election Procedures:

Voting for officers is by secret ballot.  If there are more than four (4) candidates running for a certain office, each Active Brother will vote for every candidate who meets with his approval, and the two candidates who receive the most votes of approval participate in the final vote.  If these two candidates cannot be determined because of a tie vote, those candidates who received fewer votes than the candidates involved in the tie are eliminated, and additional votes are conducted until two candidates remain.  In the final vote, each Active Brother votes for one candidate; the candidate who receives a majority of the votes is elected.  If there are less than three (3) candidates running for a certain office, the first round of votes is eliminated and the vote proceeds in usual fashion.  In addition, if only one person runs for any office, elections will be held in usual fashion. 

In the event the chapter does not vote any nominee into office, nominations will be reopened, and voting will take place again.  This will continue until the position is filled.

Section 5 Appointments:

Within two (2) academic weeks of the election, the newly elected officers will appoint the positions as indicated in Article VIII Section 2.  At that time, all new officers will be installed.  Within four (4) academic weeks of the election a training session should be held by the past officers to train the new officers and to train the newly appointed position holders.

ARTICLE VIII: OFFICES

Section 1 Elected Offices:

The elected officers of the chapter shall be President*, Vice President of Service, Vice President of Membership*, Vice President of Fellowship, Chaplain*, Pledge Master*, Treasurer, Recording Secretary, Bureau Representative*, Sergeant at Arms*, and Historian.  The elected positions that cannot be held by neophyte members (see Article III Section 6) are as follows: President; Vice President of Membership; Chaplain; Pledge Master; Bureau Representative and Sergeant at Arms.

Section 2 Appointed Positions:

The following positions will be filled by the appointment of the indicated chapter officer, with the approval of two thirds (2/3) of the voting members (absentee ballots are accepted):

a)                  Appointed by the President: Webmaster, and Public Relations Chair.

The President shall also appoint special event positions as needed.

b)                  Appointed by the Vice President of Service: Service Project Chair.

c)                  Appointed by the Vice President of Membership: Rush Coordinator and Alumni Secretary.

d)                  Appointed by the Vice President of Fellowship: Sunshine Chair, Formal Coordinator, Homecoming Coordinator, Greek Week Coordinator, and Intramural Chair.

e)                  Appointed by the Pledge Master: Pledge Trainer.

f)                    Appointed by the Treasurer: Special Fund-raiser.

g)                  Appointed by the Bureau Representative: Assistant Bureau Representative.

h)                    Appointed by the Governing Committee: Internal Relations Coordinator*.  This appointed position cannot be held by a neophyte member (Article III Section 6).

i)                    Appointed by the Executive Board Committee: Leadership Development Coordinator*. This appointed position cannot be held by a neophyte member (Article III Section 6).

Section 3 Resignation:

In the event that an officer cannot fulfill the position, either by resignation or by change in membership status, a special election will be held in a timely manner.  A letter must be submitted to the Vice President of Membership and President from any member that wishes to resign from a position.

ARTICLE IX: DUTIES OF ELECTED OFFICERS

Section 1 President:

a)      The President shall give leadership and supervision to the chapter and its officers, and see that its bylaws as well as national and local duties are fulfilled.

b)      The President shall preside at all Chapter and Executive Board Committee meetings.  (See also Article XII: Executive Board Committee).

c)      The President shall serve as an ex-officio member of all chapter committees.

d)      The President shall appoint, with the approval of the chapter, the Public Relations Chair, and Webmaster, and any special committees necessary for the expediency in carrying out the chapter program.

e)      The President shall see that all other committee personnel are properly selected.

f)        The President shall be able to grant excused absences to chapter meetings with aid from the Vice President of Service and the Vice President of Membership.

g)      The President shall, along with the Pledge Master, Vice President of Membership, and Pledge Trainer, determine all "big-little" pairs.

h)      President must inform all members about the schedule for rush at the first meeting of the semester.

i)     The President shall be responsible for booking the rooms for general meetings.

j)        The President shall perform all other duties that the office may require.

Section 2 Vice President of Service (VPS):

a)      The VPS shall serve as chairperson of, and coordinate the functions and duties of, the Service Committee.

b)      The VPS shall serve as a member of the Executive Board Committee.  (See also Article XII: Executive Board Committee).

c)      The VPS shall supervise the planning and operation of all projects.

d)      The VPS shall maintain a constant check on all project details and follow each project through to a successful conclusion.

e)      The VPS shall ensure that a minimum of ten (10) service projects shall be completed each semester including that at least two (2) service projects in each of the four fields are carried out each semester.

f)        The VPS shall keep a record of service hours performed by each member and alert the VPM as to any member who fails to meet the semesterly service hour requirements.  A service hours update should be provided to the members of the chapter halfway through the semester.

g)      The VPS shall appoint, with the approval of the chapter, the Service Project Chair.

h)      The VPS shall perform all Presidential functions in the temporary absence of the President.

i)        The VPS (with the aid of the President and VPM) shall be able to grant excused absences from chapter meetings.

j)        The VPS shall keep attendance at all service projects and provide the governing committee with a list of sanctions to be charged following the completion of each project. 

k)      The VPS shall perform all other duties prescribed by the President.

Section 3 Vice President of Membership (VPM):

a)      The VPM shall serve as chairperson of, and coordinate the duties and functions of, the Membership Committee.

b)      The VPM shall serve as a member of the Executive Board Committee.  (See also Article XII: Executive Board Committee).

c)      The VPM shall serve as a member of the Pledge Training Team.

d)      The VPM shall appoint, with the approval of the chapter, the Rush Coordinator, and Alumni Secretary.

e)      The VPM shall perform all Presidential functions in the temporary absence of the President and VPS.

f)        The VPM shall take attendance at the start of every chapter meeting.

g)      The VPM (with the aid of the President and VPS) shall be able to grant excused absences from chapter meetings.  The VPM shall determine whether meeting absences are justified through discussion with the member and the Executive Board Committee as deemed necessary.  The VPM shall check the absentee forms for signatures of absent members.

h)      The VPM shall provide the governing committee with a list of sanctions to be charged for unexcused absences from chapter meetings.

i)        At the end of the semester, the VPM shall provide the governing committee with a list of sanctions to be charged for unexcused absences from brother buildings.

j)        The VPM shall ensure that the Membership Committee maintains a personal contact with every member, regardless of the membership status.

k)      The VPM shall contact all Associate, Leave of Absence, and Inactive members at the beginning of the semester to discuss their membership status.

l)        The VPM shall, along with the Pledge Master, Pledge Trainer, and President, determine all "big-little" pairs, and with the addition of the bigs to the above list, determine new member nicknames.

m)    The VPM shall plan at least two (2) Brother Building events per month, as permitted by the college calendar. 

n)      The VPM shall keep a record of brother building attendance and provide a brother building attendance update to the members of the chapter halfway through the semester.

o)      The VPM shall perform all other duties prescribed by the President.

Section 4 Vice President of Fellowship (VPF):

a)      The VPF shall serve as chairperson of, and coordinate the duties and functions of, the Fellowship Committee.

b)      The VPF shall serve as a member of the executive board.  (See also Article XII: Executive Board Committee).

c)      The VPF shall appoint, with the approval of the chapter, the Sunshine Chair, Formal Coordinator, Homecoming Coordinator, Greek Week Coordinator Intramural Chair, and Social Chair.

d)      The VPF shall promote a spirit of close fellowship among chapter members.

e)      The VPF shall create and maintain a spirit of friendship toward all prospective members.

f)        The VPF shall plan and carry out a program of social events for the purpose of fellowship.

g)      The VPF shall plan at least twelve (12) events of fellowship per semester.

h)      At the end of the semester, the VPF shall provide to the governing committee a list of sanctions to be charged for unexcused absences from fellowship events.

i)        The VPF shall perform all other duties as prescribed by the President.

Section 5 Chaplain:

a)      The Chaplain shall serve as a member of the Executive Board Committee.  (See also Article XII: Executive Board Committee).

b)      The Chaplain shall serve as a member of the Governing Committee.  The Chaplain shall run all meetings that are concerning grievances, chapter issues, and/or the resolution thereof.

c)      The Chaplain shall receive all chapter grievances in written form.  Any issue not presented in written form will not be treated as a grievance.

d)      The Chaplain shall be responsible for the resolution of all grievances.

e)      The Chaplain shall be responsible for listening to and researching all problems while remaining unbiased.  If the Chaplain is unable to maintain diplomacy, has a direct connection with the grievance, or cannot remain unbiased, he/she is responsible for assigning an alternate Governing Committee member to the grievance, or requesting the assistance of another Governing Committee member or advisor.

f)        Should the position of Internal Relations Coordinator remain vacant, the Chaplain shall be responsible for either filling the position themselves, or ensuring that the position is filled by an eligible member.

g)      The Chaplain shall keep a confidential written log of all grievances, issues, and resultant resolutions.

h)      The Chaplain shall perform all other duties as prescribed by the President.

Section 6 Pledge Master (PM):

a)      The PM shall supervise the Pledge Training Team.

b)   The PM shall serve as a member of the Executive Board Committee.  (See also Article XII: Executive Board Committee).

c)      The PM shall appoint, with the approval of the chapter, the Pledge Trainer.

d)      The PM shall be responsible for teaching the New Members the fundamentals of Alpha Phi Omega and instilling in the new members the spirit of the National Fraternity.

e)      The PM shall draft contracts to be signed by each individual big and little.

f)        The PM shall propose to the chapter, with the Pledge Trainer, changes to the New Member Policy, by the first meeting of the semester.  Approval of changes must be by two-thirds (2/3) of the voting members present at that meeting.

g)      The PM shall ensure that all pledging activities are in accordance with the New Member Policy, National Pledging Standards, Rowan University Rules and Regulations, and the spirit of Alpha Phi Omega.

h)      The PM shall be responsible for all new member meeting attendance issues.  A new member may appeal to the Governing Committee if there is a dispute.

i)        The PM shall preside at all new member meetings.  Said meetings must be held at least once a week.

j)        The PM shall, along with the VPM, Pledge Trainer, and President, determine all "big-little" pairs.

k)      The PM shall, along with the VPM, Pledge Trainer, President, and bigs, determine new member nicknames no later than Brotherhood Initiation.

l)        The PM shall disclose topics related to new members to Alpha Phi Omega at the PM’s digression.

m)    The PM shall perform all other duties prescribed by the President.

Section 7 Treasurer:

a)      The Treasurer shall serve as the chairperson of, and coordinate the duties and functions of, the Financial Affairs Committee.

b)      The Treasurer shall serve as a member of the Executive Board Committee.  (See also Article XII: Executive Board Committee).

c)      The Treasurer shall appoint, with the approval of the chapter, the Special Fundraiser.  The Treasurer shall receive all moneys of this chapter.

d)      The Treasurer shall maintain an accurate set of financial records including all receipts and disbursements.

e)      The Treasurer shall maintain a financial ledger recording all financial transactions, which will be kept in the Treasurer’s possession.

f)        The Treasurer shall transmit all required fees to the National Fraternity as prescribed in the National Bylaws.

g)      The Treasurer shall ensure that all financial activities of the chapter are in accordance with the policies set forth by the Student Government Association (SGA) and Rowan University.

h)      The Treasurer shall report on the financial condition of the chapter at all chapter and Executive Board Committee meetings, including members with outstanding debts to the chapter.

i)        The Treasurer shall ensure that the Financial Affairs Committee plans at least two (2) fund-raisers per semester beyond the one planned by the Special Fund-raiser.

j)        The Treasurer shall perform all other duties as prescribed by the President.

Section 8 Secretary of Records:

a)      The Secretary of Records shall serve as a member of the Executive Board Committee.  (See also Article XII: Executive Board Committee).

b)  The Secretary of Records shall respond to all correspondence directed to the chapter.

c)      The Secretary of Records shall keep an accurate written record of all chapter meetings.  A hard-copy of these records should be brought to each chapter meeting, to be available for perusal by active members.

d)      The Secretary of Records shall ensure that all meeting minutes are submitted to SGA with the proper cover sheet as prescribed by the SGA Constitution.

e)      The Secretary of Records shall post the minutes of chapter meetings in a prominent accessible area.  These minutes should be posted no later than three days after the meeting.

f)        The Secretary of Records shall take and keep a permanent record of attendance at all chapter meetings.

g)      The VPM shall alert the Secretary of Records to any members who have unexcused absences.

h)      The Secretary of Records shall pick up and distribute all mail items are received by the chapter.

i)    The Secretary of Records shall arrange for the chapter to be represented in the yearbook and freshmen record.

j)    The Secretary of Records shall maintain the chapter e-mail account and respond to all correspondence directed to the chapter.

k)      The Secretary of Records shall create and distribute an updated chapter phone list at the beginning of each semester.

l)      The Secretary of Records shall periodically contact the Sectional Chairperson and the editor of the Torch and Trefoil concerning recent developments and activities of the chapter.

m)      The Secretary of Records  shall cooperate with the Alumni Secretary in sending chapter newsletters to alumni.

n)        The Secretary of Records shall perform all other duties as prescribed by the President.

Section 9 Sergeant-at-Arms:

a)      The Sergeant-at-Arms shall be responsible to the President for performance of all their duties.

b)      The Sergeant-at-Arms shall serve as a member of the Executive Board Committee.  (See also Article XII: Executive Board Committee).

c)      The Sergeant-at-Arms shall guard the portal of the meeting rooms and perform such disciplinary action deemed necessary by the President.